- The member or group emails our Admin Ruth to request a Community Event Request Google Form be emailed to them and returned to her,
- Weekly on Tuesdays, members of the Sharex Team review all the forms received.
- Someone from Sharex contacts the member or group (within a week or two depending on volume of requests) to go over the details of the request.
- Once the details are understood, the calendar will be checked for conflicts, and a decision will be made whether UUFBR can accommodate the request.
- If the event is sponsored or organized by a UUFBR member, the member contacts Program Planning (PP) to get an Event Form.
- The sponsoring member fills out the Form and emails it to gro.rbfuu@gninnalpmargorp to add the proposal to. the agenda at the next monthly PP meeting.
- The PP Team evaluates whether the event is for fundraising, outreach, spiritual growth or other purposes aligned with our mission and vision; discusses possible conflicts and collaborations; coordinates with the IT Team; and explores how to evaluate the success of the event.
5) If the event can be held at UUFBR, the date will be reserved, a contract will be sent for signature, and the member or group pays deposits, gets insurance and fulfills other contract requirements.
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- For member-sponsored events, once the event takes place, the sponsoring or producing member submits a written report and an oral summary of the event and its success to PP so we can learn from each other and keep track of events.
Be aware:
- The written request form is NOT a guarantee that the event or project can be done.
- Please be patient with Sharex – please wait at least a week before calling to follow up on the Request Form. Volunteers and staff are working hard on many projects!
- Bring your proposal to Program Planning at least three months before the planned even.
- Make sure at least three (and preferably more) UUFBR members are involved to ensure sufficient coverage in case of unanticipated absences.