Program Planning – Event Request at UUFBR UUFBR Event Request Event Title Event Description Event Date Event Start Time Event End Time Location(s) Select all that apply Hartley Brown Room Parker Room Turner Room Child Care Room Osias Hall Kitchen Cleary Sanctuary Kimble Courtyard Outdoor Labyrinth UUFBR Campus Rockberger Hall Rear Parking Lot Event Coordinator Point of Contact or Assigned Lead Contact Email Contact Phone Event Planning Details Target Attendance Room Layout Circle SeatingLecture StyleTables for GroupsOther Accessibility Considerations Wheelchair access, seating, restrooms, hearing assistance devices Technology Needs IT staff on hand Microphones Projector Screen Livestream via Zoom Digital Recording Wi-Fi access Volunteers Needed Greeters (2-3) Greeting guests, distributing materials Registration Table (2-3) Check-in attendees, validate tickets, collect donations Setup Crew (3-5) Arrange tables, chairs, decorations Hospitality (2-3) Food and beverages IT Support (1-3) Manage AV equipment Photo / Video (1-2) Record event, take photos, post on social media Cleanup Crew (3-5) Remove decorations, reset chairs and space, take out trash Fire Watch (1-2 if required) Promotion & Communication Plan Graphic Arts & Design Promotional Copy CompletedIn ProgressNot Needed Flyer Design CompletedIn ProgressNot Needed Social Media Graphics CompletedIn ProgressNot Needed Event Program (if needed) CompletedIn ProgressNot Needed Poster / Yard Sign / Banner CompletedIn ProgressNot Needed External Promotion Facebook Event ScheduledPostedNot Needed Facebook Post ScheduledPostedNot Needed Instagram Post ScheduledPostedNot Needed NextDoor Post ScheduledPostedNot Needed Community Calendars SubmittedApprovedNot Needed Food & Beverage Catered Potluck Light Refreshments Dietary Notes Safety Fire Watch Required? Required when candles, BBQs, or other open flames are used. NoYes Submit Event Plan
